Privacy Policy Statement
The Heriot-Watt University Club (Hong Kong) ("the Club") is committed to ensuring that all personal data are handled in accordance with the provisions of the Personal Data (Privacy) Ordinance Chapter 486 of the Laws of Hong Kong. The Club sets procedures to ensure good practices within the Club on the acquisition, collection, recording, storage, disclosure, correction, erasure and communication of personal data kept by the Club on its members. The Club's policy and general practices are summarized as follows:
- to collect adequate, but not excessive, personal data by lawful and fair means only for lawful purposes directly related to the functions or activities of this Club;
- to take all reasonably practicable steps to ensure that the personal data collected or retained are accurate, having regard to the purposes for which they are to be used;
- to take all reasonably practicable steps to ensure that a person can be informed of the kinds of personal data that the Club holds, the purposes for which the data are to be used, whether the person is obliged to supply the data, and the consequences of not supplying the data.
- to erase personal data which are no longer necessary for the purposes for which they are to be used;
- to use the personal data collected only for purposes or directly related purposes for which the data were to be used at the time of collection, unless the individual concerned has given prior consent for a change of use or such use is permitted by law;
- to take all reasonably practicable steps to ensure that personal data held are protected against unauthorized or accidental access, processing, erasure or other use; and
- to allow persons to access and correct personal data of which they are the data subjects and process any such access/correction requests in a manner permitted or required by law. Photocopies of the data requested will only be provided upon payment of charges. The requester will be advised in advance of the charges.
If Personal Data are collected in the process of making enquires or submitting applications for services provided by different operations within The Club Users will be informed via the respective [Personal Information Collection Statements] of our web sites of such purposes and uses, including the extent of their transfer and disclosure; and the right of access to and correction of the collected Personal Data.
Once we have obtained User's Personal Data, it will be maintained securely in our system. We shall retain Users' Personal Data for so long as he or she is a registered user of our Web sites. Only the authorized staff, who have been properly trained, will be permitted access to such Personal Data, and we shall not release such Personal Data to any external parties except those parties set out in our [Personal Information Collection Statements] without User's agreement.
We may from time to time send direct marketing materials promoting products and services to Users based on their Personal Data. Suitable opt-out facilities will be provided during the direct marketing process.
We shall make our best endeavours to ensure that the privacy of Users is properly protected. However, given the nature of the Internet, we cannot guarantee that there is "perfect security".
In order to provide users with more information and services, we use third party content providers and service providers, and provide links to other Web sites. These third parties may collect Users' Personal Data when users make use of their services. These third parties adhere to their own privacy policies and practices and our Privacy Policy Statement does not cover such third party practices.
For any enquiries, please contact us at inquiry@hwuclubhk.org